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3 Tips for Efficient Report Writing

by | Apr 4, 2023 | Report Writing | 0 comments

Are you feeling the extra pressure of meeting deadlines and completing reports before spring break? Let’s discuss easy-to-implement tips guaranteed to make your report writing more efficient.

Tip #1: The Art of Batching Tasks

We all have our go-to rating scale, whether that be the BASC or another favorite tool of yours. If you have several of the same rating scales to score, try batching them together! It is more efficient for our brains to focus on the same task rather than switching between different tasks. Keep reading to discover two more tips to help you write efficient reports. If you are interested in watching a replay of the live recording where I discuss these tips, please click here. 

Tip #2: Ideal Report Writing Time 

When school psychs are in crunch time mode, we may find ourselves working during evenings and weekends simply to stay afloat. Sound familiar? Take some time to reflect on what time of the day your brain is working best. For me, that’s early in the morning. When I need the brain power to synthesize assessment results and write a legally defensible report, I will clear my morning schedule and utilize the time to write. When is your ideal time to write reports? Look at your schedule and try to insert as much report-writing time within that time frame as possible. You can even try turning off your email and closing your office door to minimize distractions. 

Tip #3: Technology at Its Finest

Have you ever heard of Text Expander? This can be used while using Microsoft Word or Google Docs and saves school psychs tons oftime by activating what you type most with a few keystrokes. Typing out the “Beery-Bukentica Test of Visual Motor Integration – Sixth Edition” several times in your report is daunting. Instead of typing out the full name, you can type #VMI, and the computer will automatically write out the full name for you! The next time you’re writing reports, start jotting down key phrases you often use and try this tech tool. Reaching out to other school psychs in your district or school psych Facebook groups are also great ways to learn about additional tech tools that can make your report writing more efficient!

Our 2nd annual Spring Report Refresh begins April 17th! For 10 days, you will receive one new report-writing tip each day and learn how to optimize your report-writing time. Through videos, bonus tech tips, exclusive resources, and the opportunity to join live office hour calls (or watch the replays if you aren’t available), you can revamp the way you write reports and become a master at efficient report writing!

Are you ready to hear the best part? If you’re a member of PSW Monthly or the Prepared School Psychologist, you can join Spring Report Refresh for only $1! And if you aren’t a member yet, your cost today is still only $17!

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