Effective IEPs begin with one critical component: clear, data-driven present levels. These statements set the stage for everything that follows—goals, services, and supports. But too often, present levels are written as a list of test scores that don’t capture who the student is or what they need.
When present levels are vague, the rest of the IEP becomes guesswork. But when they are specific, narrative, and supported by data, they act as a blueprint. The key is to shift from simply reporting to communicating: writing in a way that helps every reader, teachers and parents, understand the student clearly.
1. Include Relevant Data—But Tell the Story Behind It
Good present levels don’t stop at numbers. They interpret those numbers to show what they mean in the classroom context. Instead of writing, “The student scored in the 15th percentile in reading fluency,” expand on what that looks like day to day: “The student reads 15 words per minute, which is below the benchmark of 85. This in turn causes the student to need additional time to read texts..”
This small shift transforms a data point into meaningful information. When data is explained through a narrative lens, it guides the team toward more targeted, relevant goals.
Tip: After including data, always ask yourself, What does this look like in the educational setting? Then add that sentence. That’s what brings the present levels to life.
2. Write in Parent- and Teacher-Friendly Language
Present levels are meant to be understood, not decoded. Using jargon-heavy language or long technical explanations can unintentionally exclude families or confuse teachers.
Instead, aim for clarity and accessibility. For example, replace “demonstrates deficits in executive functioning” with “has difficulty planning tasks and remembering materials.” These phrases mean the same thing but feel far more inclusive and collaborative.
A parent-friendly tone can build trust and create shared understanding. Remember: if parents can explain their child’s needs after reading your summary, you’ve done your job well.
